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2021

CLUB REPRESENTATIVES

JOYCE SLATER is your YVLGA Membership Registrar
Email:
joyceslater55@gmail.com Tel: 07951 919314

PATSY ROCHESTER is your YVLGA Competition Secretary
Email:
patsyrochester10@gmail.com Tel: 07881 507096

Please could you download and fill in the Representatives Form
confirming we have your correct details

Also if you have any new members
a
Membership Application Form can be downloaded here

Download CONSTITUTION (updated October 2017)

November 2020

Dear Club Representatives

Thank you for being the YVLGA representative for your Club. 2020 was a difficult year for the YVLGA with all competitions cancelled and consequently all annual subscriptions carried forward to 2021. I know you will encourage your members to look at the opportunities available in the new season and enter as many as possible. We are aware that some members experience frustration when their entries are unsuccessful but we would ask you to manage Club submissions by prioritising the entry list you send to the Competition Secretary.

Briefly, the role of the club representative is:

· To liaise with your club's YVLGA members and the YVLGA committee in case of queries and problems and to pass on information from the YVLGA to our members

· To collect annual membership fees and pay by 31st December prior to the playing year. Please note that new members with a handicap index of 35.0 or less can now join as soon as they reach the age of 50 during the playing year if they wish to play in competitions (see below)

· Make your Club members over 50 aware of the benefits of joining the YVLGA

· Check your list of members for playing and non-playing so YVLGA can pay to the Northern Veterans Association, the annual per capita fee for playing members

· Prioritise the list of your members on the entry sheets and send to the Competition Secretary by the deadline date printed on the posters which is now 1st March for ALL competitions

· Distribute and inform your members as soon the start sheets are available, so dates can be put in diaries and payments made to your club. If any member was balloted out of a competition, they could ring Patsy Rochester on 07881 507096 a few days before the event to see if she had any spaces due to cancellations

· If possible, attend the annual Club Reps meeting, usually held at Pike Hills GC in August

Usually after the AGM in October, you will be sent a list of your members for updating and returning to me, with your payment. Many clubs still have some LIFE members & no subscriptions are payable for them. However, we are keen that this list is kept current so any lady who has not played in YVLGA competitions in the last 5 years should now have NP against their name. If circumstances change, they can easily be re-instated. Please also delete or amend the list as necessary so that it is up to date.

Subscriptions for Annual members remains at £5 per year. All subscriptions & new member applications must be received by 1st January prior to the playing year. Any additional annual memberships for new members reaching 50 years of age & attaining 35.0 handicap or less after January 1st must be paid prior to playing in any YVLGA match or competition & before 30th September.

Payments can be made by electronic transfer (contact me for bank details) or by cheque, made payable to YVLGA.

The year starts with the Spring Meeting and is a great taster for the season. The diary for the year is available at your club or you can download it from the website (Look on the Competition Dates Page).

If you have not received your mailing or have queries please do not hesitate to contact me on 07951 919314 or joyceslater55@gmail.com.

Thank you once again for acting as your Club Representative - your assistance is much appreciated.

I wish you all a successful golfing year in 2021.

Joyce Slater
Membership Registrar

 


 

 NOTES FROM CLUB REPS MEETING

held at PIKE HILLS GC
Thursday 22nd August 2019

Please click here to download notes from the Club Reps Meeting


 

BALLOTED OUT OF COMPETITIONS?

Ring Patsy Rochester 07881 507096 a couple of days before the competition for any late cancellations



GDPR

(GENERAL DATA PROTECTION REGULATION)
COMPLIANCE DOCUMENT AVAILABLE to DOWNLOAD


                                                                                                        
KEY DATES FOR CLUB REPS

Early October

YCLGA Competition Posters & Entry Forms

Mid-October Onwards
NCVLGA Championship Poster & Entry Form
Club Membership Renewal Lists, Club Reps Detail Form

& New Member Forms

1stDecember
 Lady Captain’s Letter regarding Low Handicap Players.
Summary of AGM Minutes
Calendar for Following Year

31st December
[Deadline for Return of ALL Membership Renewal Lists
& Payment of Membership Subscriptions]

Early January
NCVLGA End of Season Team Event Poster & Entry Form

1st March
[Deadline for ALL Competition Entries]
By post or submit 'Online Entries' to YVLGA@hotmail.com

End of March
All Competition Start Sheets available
[Invoices for Payment sent out by E-mail]

As Required
Weekend before each Competition the Final Start Sheet available

1st June
AGM Notice with Proposal & Nomination Requests

1st August
List of YVLGA Competition Venues & Dates for Following Year

 August
Club Reps Meeting at Pike Hills Golf Club 11.00am

1st September

                AGM Papers, Agenda, Minutes of Previous Year’s AGM, Nominations, Any Proposals & Additional Papers